Award Specifics U.S. Department of State

Award Specifics
U.S. Department of State


Below are the Award Specifics that accompany the Department of State (DOS) federal assistance awards. The data elements below are required for all awards.

A DOS Notice of Award consists of the following four components:

• DS-1909 Federal Assistance Award Coversheet – mandatory for all DOS Awards
• Award Specifics (below)
• Bureau/Program Specifics (Domestic) Post Specifics (overseas) Requirements, if applicable
• Standard Terms and Conditions (available either on-line or printed from the A/OPE/FA website)

Providing the Standard Terms and Conditions to a recipient is optional, but can be requested by the recipient.

DATA ELEMENTS:

1. Standardized Assistance Instrument Identification Number:
SMG10010GR035

2. Amount of Award: USD 2,733.00

Purpose/Scope of Award: Grant to cover City Library staff Begzsuren internship in USA from Oct 1-18, 2010

3. Grants Officer Contact Information: (phone/fax, email, address)

Marissa Maurer
Public Affairs Officer, U.S. Embassy Ulaanbaatar
Big Ring Road, 11th microdistrict
Tel: (976) 11-312-356
E-mail: MaurerM2@state.gov
Grants Officer Representative:

The Grants Officer's Representative (GOR) for this Grant agreement will be Otgon Yo., PAS Program Assistant. The GOR is responsible for the programmatic, technical, and/or scientific aspects of this award

4. Payment Method: bank transfer

If the payment method is through the Department of Health and Human Services Payment Management System (PMS), use the following provision:

Payments under this award will be made through the U.S. Department of Health and Human Services Payment Management System (PMS). The Payment Management System instructions are available under the PMS website and can be accessed at the following address: http://www.dpm.psc.gov/. Recipients should request funds based on immediate disbursement requirements and disburse funds as soon as possible to minimize the Federal cash on hand in accordance with the policies established by the U.S. Treasury Department and mandated by the OMB Circulars.

Or

If the payment method is through the Automated Clearing House Electronic Funds Transfer (ACH/EFT) - SF-270 Request for Advance or Reimbursement, use the following provision:

The Standard Form 270 Request for Advance or Reimbursement Payments
may be requested in the amounts required by the recipient to carry out the
purpose of this award. The SF-270 must be certified by the appropriate
person, numbered consecutively and identified for the period which payment
is claimed. Each payment must be the amount of expenditures anticipated
during the requested period less any unexpended funds remaining from prior
payments. This information must be reflected on the Standard Form 270
submitted for payment.

When submitting a request for payment use the address provided on the DS-
1909. Requests for payments must be submitted in sufficient time to allow
at least fourteen (l4) working days for processing.

5. Post-Award Compliance:

Department Of State Standard Terms and Conditions for Federal Assistance Awards are incorporated by reference and made part of this Notice of Award. Electronic copies containing the complete text are available at: http://fa.statebuy.state.gov, under Resources select Notice of Awards (T&Cs) to access the domestic or overseas terms and conditions applicable to the Recipient.

The Recipient and any sub-recipient, in addition to the assurances and certifications made part of the Notice of Award, must comply with all applicable terms and conditions during the project period.

6. Authorized Budget

Budget Categories 1st
Install-ment 2-d install-ment

Total
1. Airfair 1,332 1,332
2. Meals 720 720
3. Lodging 450 450
4. Visa fee 131 131
5. travel allowance 100 100
6. Internet fee
7. Supplemental fees for the advisors
7. ERC Director salary
10. Indirect Costs* (reflect provisional, pre-determined rate and allocation base)
11. Total Costs (lines 9-10) 2,733 2,733
12. Cost-Sharing

8. Reporting and Monitoring.

The Recipient shall, within ninety days (90) from the completion of the project, submit an accounting of all expenditures made from these grant funds and a brief narrative report of accomplishments attributable to these expenditures to the Grants Officer. The Recipient will also submit expenditure and progress reports at the conclusion of each semester.

FAILURE TO COMPLY WITH THE REPORTING REQUIREMENTS MAY JEOPARDIZE THE RECIPIENT’S ELIGIBILITY FOR FUTURE AWARDS OR WILL RESULT IN SUSPENSION OF ANY FUTURE PAYMENTS UNDER THIS AWARD UNTIL SUCH TIME AS THIS DEFICIENCY HAS BEEN CORRECTED.